* Get full names and contact information for all private parties who the seller claims previously owned the art, or other forms of proof that they indeed owned it. Make sure your letter is either typed or written legibly. So make sure there's never any doubt that ownership of your art begins with you. List the name of the piece, if there is one, under the artist's name; italicise this information or put in quotation marks. An appointment letter to a prospective candidate to a company is also a kind of legal letter. Place this information in a separate inventory list titled "Supporting Documents.". If these galleries are still in business, contact them in order to confirm that the information provided by the seller is correct. * An appraisal for the art does not constitute valid provenance unless it has been performed by a respected expert or authority on the artist, and states that the art is absolutely by the artist. For example, the auction house may have sold it as "attributed" to the artist. Through delineating a work’s legacy, new qualities emerge. * Photocopies of letters, certificates, and other documents are not valid forms of provenance (unless the originals are at a known location, and can be accessed and inspected firsthand). Sample Provenance Letter There is document - Sample Provenance Letter available here for reading and downloading. * An exhibition or gallery sticker attached to the art. Documentation must be hand-signed, hand-stamped or otherwise marked by hand regardless of whether it's digitally printed, hand-typed or handwritten. * Documented materials or information about the art related by someone familiar with the art or who personally knows the artist and who is qualified to speak authoritatively about the art. Include dates, names and the addresses and other contact information associated with each owner. As objects imbued with intangible value, gauging where a work of art began and where it’s been is part of the product. These days, proof of authenticity or authorship accompanying a work of art is more important than ever. Press the space key then arrow keys to make a selection. A COA certifies that the artist attributed to a work of art is the genuine creator. Cat Reynolds has written professionally since 1990. If you're a serious art collector, you're probably very interested in letters of provenance. Use the download button below or simple online reader. Statements that a particular work of art looks similar to other works of art by the artist cannot be considered as provenance (unless they're made by nationally or internationally respected and credentialled authorities on the artist and can be documented as such). * A film or recording or photograph of the artist talking about the art or pictured with the art. The good news is that phony provenance is relatively easy to detect in most cases. Documents that do not specifically describe the work of art in question do not constitute valid provenance. Doing this after you buy the art may be too late. It should contain important information including dimensions, medium, date of creation (if known), title (if known), and other relevant details. It is a model 1892 manufactured in .25-20 caliber, which was a popular cartrifge for a young man...good for rabbits and an occasional deer that wandered within range. Providing a COA as an accompaniment to an original work of art is still not a widespread practice for contemporary Australian artists. Her family sold the table at auction after her death. deally it will issued by either the artist or the artist’s close authorised representative or publisher. To evaluate a Certificate of Authenticity or COA, read Is Your Certificate of Authenticity Worth the Paper It's Printed On?). This document may be more relevant and interesting than a COA. Conditional or third party statements like "this art is believed to have been owned by..." or "the person I got it from told me..." or "the estate that this came from had lots of important art in it..." do not constitute valid provenance. The older a piece is, the more likely its provenance will have gaps. As well as endorsing the authenticity of an artwork. Ideally it will issued by either the artist or the artist’s close authorised representative or publisher. Simply being given a list of names with no other accompanying or verifiable information is not enough. In order to fool inexperienced buyers, unscrupulous sellers often say they have provenance or documented ownership histories that they claim confirms the authenticity of bogus art. After including that information, describe the dimensions of the piece. * If the seller states that the work of art sold at an auction house, have them provide the name and contact information for the auction house as well as the date of the sale and lot number of the art in that sale. * Names of galleries that previously owned the art do not constitute valid provenance unless they are known and respected dealers or authorities on the artist, or can provide concrete and irrefutable proof that the art is by the artist. Typically, your sales receipt from a respected gallery or dealer is your assurance of authenticity, so make sure you file it away as part of documenting your art collection. For example, if an individual is listed as being the owner of the particular work of art in question in a museum exhibit catalog about the artist, this would constitute valid provenance. The bad news is that in the long run, repeated incidents surrounding undocumented art can actually compromise your market. Best procedure would be not to bid on or buy the art. Never make an offer on a piece of art unless the seller is willing to show you the provenance first. * Provenance must specifically describe the piece of art that's being offered for sale in order to be valid. Artbusiness.com: Is Your Certificate of Authenticity Worth the Paper It's Printed On? Good solid provenance almost always increases the value and desirability of a work of art because, first and foremost, it authenticates the art. (FYI, an appraisal may assume the art is genuine and have statements or disclaimers to that effect, but is not in and of itself an authentication of the art. Before bidding on or buying any art, your job is to make sure any such provenance offered by sellers is correct, legitimate, verifiable and does in fact attest to the authorship of the art. * Verifiable names of previous owners of the art. The last thing you want is people trying to figure out whether or not you actually created certain works, or contacting you with requests to authenticate works that have no accompanying paperwork or documentation. Here, we will pare back any myths and explain what, why and how these documents come into being. Gather supporting materials. * When a seller states that a work of art is "attributed to" a particular artist, get the name of the person who did the attributing. As for you artists, firmly establishing yourself as link number one in the chain of provenance is essential. If you have any questions about an appraisal, contact the appraiser directly before bidding on the art and verify their qualifications to make any statements of authenticity contained within the appraisal. She is also a poet and recipient of the Discover/The Nation Award. Next to that, list the maker's country of origin. In most cases, the real reason for not showing the provenance is that it's questionable in nature or worse yet, it doesn't even exist. It can be of various types, as an application letter, a letter of approval, proposal letter, settlement letter, letters of objection, letters to employers, and other relevant letters in professional and personal matters. It may surprise you, but COAs are relatively new to Australia’s art market. She has worked in academe (teaching and administration), real estate and has owned a private tutoring business. References may include sales receipts, gallery stickers, a list of owners and appraisals and certificates of authenticity written by recognised experts. Just because an auction house sells a work of art does not automatically make that work of art genuine. But to write a letter of provenance, you must first research the item's history and look for concrete evidence of ownership. You must also verify the evidence itself -- letters of provenance can't include hearsay. Include a self-addressed, pre-paid airbill if you'd like the authentication to be returned to you via courier. * If you have any questions whatsoever about the provenance of a work of art that you're thinking about buying, contact an independent expert, dealer, consultant, or appraiser BEFORE YOU BID. * Names of previous owners do not constitute valid provenance unless they provide concrete and irrefutable proof that the work of art in question is by the artist who the seller says it is by. For example, "This table was made to order for Benjamin Scott (American, 1791-1850, Kentucky). ", Describe the history of ownership, beginning as far back as possible. * Letters or papers from recognized experts or authorities discussing the art. Both LOPs and COAs are useful for documenting your collection and for valuation purposes. Unscrupulous sellers know the value of provenance and sometimes go to great lengths to manufacture or fabricate phony provenance for their art. It provides confidence and authenticity to the sale. It is after all, among the best ways to track a work's evolving story.

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